Almost every SAP HCM on-premise customer I encounter is familiar with the standard SAP audit report RPUAUD00, which allows monitoring of changes in personnel administration data (the PA database). This leads to the inevitable question: Is there a report that does the same for organizational management (PD database) data?
Most SAP HCM users are familiar with the infotype logging report RPUAUD00 (audit report) for changes to Personnel Administration data. This report allows the tracking and monitoring of ECC employee master data changes. This report requires configuration of specific tables to capture change documents containing the history of personnel administration data.
This report, however, cannot be used to track changes in the PD database for organizational management data. Instead of creating a custom report to identify changes to organizational management data, there are several methods that can be used to track changes to organizational management (PD or Planning Database) data. In this quick tip I will describe one of the simplest and most user-friendly methods to identify changes made to PD data, by using the standard SAP report RHRHAZ00. Read more.
Frequently, when conducting testing, data audits or data validation activities, I find myself utilizing a standard SAP HCM report (such as flex), or Ad Hoc Query, to extract certain employee master data detail for review or compare purposes. When working with a specific set of employee records, the same employee data set, or a set of PERNRs might be used over and over in the selection area of your report. This means that, to limit the report output to only your specific employee set, you could have to enter dozens, or even hundreds, of PERNRs into the SAP report selection area every time you use a report for the first time.
*NOTE: If you run the same report numerous times with the same selection criteria, you would save the report as a variant so you could re-use it with the same parameters.
Here is a quick tip on how to import a large number of PERNRs into an SAP report or program selection screen, eliminating the need for you to enter this data one number at a time.
The numbers you want to import into your SAP report selection window should be stored in one column of an excel spreadsheet. In Figure 1, you will see a sample spreadsheet with employee PERNRs in column A.
*NOTE: The data to be imported does not have to be in column A; it can be in any column of the spreadsheet. Read more.
If you have been using time evaluation very long, you may have seen an error like this. When this happens, it tends to cause some panic because it stops time evaluation, and subsequently payroll for all employees.
This occurs when multiple changes are being made to the schema but not moved to the production system at the same time, or in the same order. Read more.
SuccessFactors Onboarding solution supports onboarding processes for New Hires and Hiring Managers. One of the valuable features available with Onboarding is the ability to send notifications to people who participate in the onboarding processes. For example, a hiring manager can notified to begin the onboarding process, a new hire can receive a welcome email with information explaining the next steps to take, or a third party can be notified with details about providing the new hire’s uniform or equipment.
The notifications are initially configured by the Onboarding implementation partner. But, after go-live, a customer administrator can manage them or create a new notification. Three common activities the customer administrator may need to perform include changing the email texts, disabling a notification and checking for notifications in the mail queue. Here is a quick how-to for those tasks for version Q3 2016. Read more.
Watco Companies Presenting at SAP SuccessFactors HR 2017 Conference
Plano, Texas, January 13, 2016 – HR Focal Point is proud to announce that their client, Watco Companies, will present their lessons learned from their migration from on-premise SAP HCM to SAP SuccessFactors Employee Central and Employee Central Payroll powered by HR Focal Point’s Managed Services Program at the SAP SuccessFactors HR 2017 Conference in Orlando, Florida on March 6-9, 2017. Read more.
Throughout our time working with SAP HCM and specifically Organization Management, we’ve all been through the conversation about best practices related to what constitutes an Organization Unit and the types of Positions that should be given the Chief designation. Many times, I have come across scenarios wherein the customer would like to follow best practices of having Organization Units defined for each manager’s team, but have concerns about having too many managers involved in compensation planning. It is not uncommon to have more managers involved in the day-to-day management of the team than are appropriate for inclusion in the annual merit/compensation planning process. These managers, by nature of the fact that they do have day-to-day personnel management responsibilities, need to be clearly designated in the organization structure; however, thought must be given as to how to avoid the concerns of placing certain access at too low a level or in the hands of managers who would not have access to functionality required to fulfill certain responsibilities. As more companies running on-premise Organization Management move to self-service capabilities for performance and compensation management processes via SuccessFactors, the HCM Organization Structure must be flexible enough to accommodate a range of requirements in this area without straying from best practices for Organization Management. Read more.
You might already use the infotype change logging functionality in Personnel Administration, but did you realize the same functionality exist in Organizational Management? Infotype change logging provides the ability to see which user made a change to a field on an infotype, on what day and time the change was made, and what the old and new values are. Infotype audit logging is very helpful when troubleshooting issues or when data changes need to be audited. Read more.
We are currently finalizing our Year End Plan for 2016, and we would like to touch base to see if you are interested in our proven year end services. Year end not only encompasses the end of year compliance filings and forms, it also includes the new year’s taxation changes. This is a critical process that organizations need to adhere to in order to avoid IRS penalties as well as ensure that your organization has a stress-free and successful year end.
HR Focal Point specializes in implementing and supporting innovative solutions that are tailored to the needs of our clients. As we approach the end of 2016, here are some questions that HR Focal Point can assist your organization as part of the Year End Reporting Plan.....Read more.
Tax Locator is an effective tool designed to help assign proper tax areas for infotype 0207 (Resident Tax Area) and infotype 0208 (Work Tax Area), which will ensure proper payroll taxation.
Setting up Tax Locator is simple, as one needs to follow the steps in the IMG. However, once all the steps are set-up initially, problems may arise from not having Tax Locator updated with the latest data set. To mitigate any potential issues, SAP and BSI deliver programs to test and audit Tax Locator configuration.
The first program is RPUTLTU0. This utility is used to test the SAP and BSI Tax Locator connection. Read more.
Every now and then we come across a scenario where a customer is having to manually align the Personnel Administration Infotype 0001 dates with the dates of name changes on the Organization Management side of the system. These scenarios typically play out as follows: the compensation management team updates Job titles to follow a new naming convention. This occurs as of a particular date, let’s say 5/1/2016 for example. In order for the corresponding employees’ records to display correctly in the system, the best practice is to create a corresponding Infotype 0001 (Organizational Assignment) record for each of them on the date of the new job name. This practice can be time-intensive if performed manually. Users would have to first query all employees who are assigned to the particular jobs as of the date of change and then would have to manually create a new Infotype 0001 with the corresponding date. Read more.
The SuccessFactors Integration Center is a new utility that allows non-technical users to build, deploy, and monitor simple file-based integrations to third parties. The SuccessFactors Integration Center offers the following features:
- Utilizes a guided wizard-like process to step through the creation of an integration such as a scheduled report or interface to an internal or external party
- Pre-configured integrations are available for use, or new integrations can be created from scratch
- Once built, files can be manually executed or scheduled to be sent to an SFTP server location (Read more)
Often times, Payroll may be inundated with requests from various departments and cost center managers for detailed posting information. Within standard SAP Payroll, the Display Posting Runs transaction (PCP0) does allow for a granular view of individual posting runs. However, if the request covers a multitude of postings or perhaps an entire month, the PCP0 transaction approach becomes extremely cumbersome. Read more.
The Enterprise and Personnel Structures of an SAP HCM System are the foundational structures upon which so much of the system’s functionality can be configured. It has been the case that once the structures are configured, they’re there forever. This has resulted in a great deal of caution when setting up these foundational structures because of their downstream use and because of their permanence in the system. Read more.
Although SAP delivers many workflows with the HCM P&F processes, it is often imperative to not only develop the custom Workflow (WF), but also add custom emails. SAP provides a relatively easy method to develop the custom “simple” emails. More complex emails can be developed and added to the WF. These more ‘complex’ emails might include, as an example, a list of items (i.e. Employee Names), which is normally not possible using the SAP provided ‘simple’ method.
This article will demonstrate how to develop not only a ‘simple’ email, but also the requirements to develop a more complex email. Read more.
SAPinsider's HR 2016 conference will be February 23-26, 2016 in Las Vegas. HR 2016 is the most important event of the year for organizations that use SAP and SAP SuccessFactors solutions to drive HR excellence. We are looking forward to meeting you there. Will you be attending? If you haven’t registered to attend the event yet, please feel free to use HR Focal Point’s $200 registration discount code by clicking here. There are only 3 days left to take advantage of this discount. It expires on Friday, January 8th. Read more.
Robin Mason of HR Focal Point presenting at HR 2016 in Las Vegas
Plano, Texas, January 5, 2016 – Robin Mason of HR Focal Point is proud to announce that she will present at the SAPinsider’s HR 2016 conference. The event takes place at the Wynn in Las Vegas, February 23-26, 2016. Attend to learn proven methods for continuously improving and transforming key HR processes.
“HR Focal Point is pleased to present once again at HR 2016,” said David Adams, President and Founding Partner of HR Focal Point. “We are proud to have Robin Mason presenting in a breakout session, which will cover lessons learned by our team from Employee Central and Employee Central Payroll implementations. We are also proud to promote our new comprehensive cloud solutions, including Employee Central Payroll, that we have implemented since becoming a SAP® SuccessFactors Consulting Partner.” Read more.
Originally published in September 2015
To ensure a successful year-end which is right around the corner, SAP Payroll customers in the United States need to get prepared for this critical process. Year-end not only encompasses the end of year compliance filings and forms, it also includes the new year’s taxation changes. This challenging task requires a joint effort between both the IT and business teams. In preparation for each year-end cycle, the website SAP Marketplace provides an excellent resource that keeps customers up to date on relevant year-end OSS notes, process and functionality, documentation and Frequently Asked Questions (FAQ’s). Read more.
HCM Processes and Forms (HCM P&F) is a component from SAP used to execute HR processes in which changes are to be made to HR master data. It uses Interactive Forms by Adobe to integrate all involved roles directly in the process.
This article is not going to discuss the design and build of an HCM P&F application. This will explain how to leverage an existing implementation to satisfy a new business requirement. Read more.