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SAP HCM

SAP HCM Tip: Standard Organization Management Switch for Transferring Text to Personnel Administration

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SAP HCM Tip: Standard Organization Management Switch for Transferring Text to Personnel Administration

Every now and then we come across a scenario where a customer is having to manually align the Personnel Administration Infotype 0001 dates with the dates of name changes on the Organization Management side of the system.  These scenarios typically play out as follows:  the compensation management team updates Job titles to follow a new naming convention.  This occurs as of a particular date, let’s say 5/1/2016 for example.  In order for the corresponding employees’ records to display correctly in the system, the best practice is to create a corresponding Infotype 0001 (Organizational Assignment) record for each of them on the date of the new job name.  This practice can be time-intensive if performed manually.  Users would have to first query all employees who are assigned to the particular jobs as of the date of change and then would have to manually create a new Infotype 0001 with the corresponding date. Read more.

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SAP HCM Tip: Validity of HR Objects

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SAP HCM Tip: Validity of HR Objects

The Enterprise and Personnel Structures of an SAP HCM System are the foundational structures upon which so much of the system’s functionality can be configured.  It has been the case that once the structures are configured, they’re there forever.  This has resulted in a great deal of caution when setting up these foundational structures because of their downstream use and because of their permanence in the system.  Read more.

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SAP HCM Tip: HCM Processes and Forms - Developing Custom Emails for the Workflow

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SAP HCM Tip: HCM Processes and Forms - Developing Custom Emails for the Workflow

Although SAP delivers many workflows with the HCM P&F processes, it is often imperative to not only develop the custom Workflow (WF), but also add custom emails. SAP provides a relatively easy method to develop the custom “simple” emails. More complex emails can be developed and added to the WF. These more ‘complex’ emails might include, as an example, a list of items (i.e. Employee Names), which is normally not possible using the SAP provided ‘simple’ method. 

This article will demonstrate how to develop not only a ‘simple’ email, but also the requirements to develop a more complex email. Read more.

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SAP HCM Tip: Submitting HCM P&F Process(es) in Batch: Why Might One be Needed to Write the Program

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SAP HCM Tip: Submitting HCM P&F Process(es) in Batch: Why Might One be Needed to Write the Program

Introduction
HCM Processes and Forms (HCM P&F) is a component from SAP used to execute HR processes in which changes are to be made to HR master data. It uses Interactive Forms by Adobe to integrate all involved roles directly in the process. 

This article is not going to discuss the design and build of an HCM P&F application. This will explain how to leverage an existing implementation to satisfy a new business requirement.  Read more.

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SAP HCM Tip: How to Create an IT0014 Recurring Deduction That Reduces an IT0015 Balance

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SAP HCM Tip: How to Create an IT0014 Recurring Deduction That Reduces an IT0015 Balance

Have you ever needed to track an employee’s recurring deductions that were set up based on a specific balance or amount? For example, your company provides a loan to an employee that requires the employee to repay it over a specific period of time or your company offers employees the opportunity to contribute to a charity such as the United Way and the employee has specified an annual amount he/she would like to contribute. Read more.

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SAP HCM Tip: Another Way to Prevent Retro Over YTD Load Payroll Results

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SAP HCM Tip: Another Way to Prevent Retro Over YTD Load Payroll Results

When a payroll implementation involves a mid-year year-to-date conversion, a common requirement is to prevent retro over that Year to Date (YTD) load result.  The requirement may arise from having conversion-only wage types, not wanting to post the result, and/or converting results that do not include all the technical wage types that typically show up in a live payroll run.  This is often achieved by two well-known methods:

1)  Setting infotype 0003’s Earliest Personal Retroactive date for each personnel number

2) Setting the payroll control record’s Earliest Retroactive Accounting Period.  

Read more.

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SAP HCM Tip: Paying Holiday Pay Only If Worked the Day Before/After a Holiday

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SAP HCM Tip: Paying Holiday Pay Only If Worked the Day Before/After a Holiday

Recently I got to work on an interesting client requirement and realized this was becoming common practice. The requirement is to pay Holiday Pay only if the employee works both the day before and the day after a holiday. This can be a complicated matter and often implementers will resort to custom code to resolve this requirement.

SCENARIO

Holiday pay is to be generated automatically via time evaluation for your employees on company holidays. Your company also has a holiday policy that states that employees will not get holiday pay hours in case of unexcused absence time before or after a company holiday. Read more.

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SAP HCM Tip: Adding a Custom Program to a Process Model

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SAP HCM Tip: Adding a Custom Program to a Process Model

Have you ever wanted to add a custom program to a process model? We will show you how in a few easy steps!

In the process model below, we have added a custom program to email the employee population a notification informing them payroll is complete and that they are now able to view their check stub. Keep reading for all the steps we took to accomplish this task. Read more.

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